The 5 Biggest Cross-Border Shipping Mistakes (Avoid These!)

Shipping freight internationally is no easy task.

Even between the United States' largest trading partners, Canada and Mexico, things can wrong quickly. 

You're dealing with two governments. There is lots of paperwork. You have to clear customs. You might be using multiple providers.

And errors can be costly, both in time, money and your customer relationships.  

Though easy enough to avoid, cutting corners is the best way to get your shipment stuck at the border.

Whether you're shipping across the Canada-U.S. border, or the Mexico-U.S. border, you'll want to avoid these 5 things.

 

5 Biggest Cross-Border Shipping Mistakes

1. Waiting too long to establish a customs broker.

Setting up a customs broker is not a process you can complete in an afternoon.

Though you may be able to complete it in as little as five business days, you should allow two weeks to set up your customs broker — this is not something you want to rush. 

They will be representing your business at the border. You're giving them power of attorney. They need to know all about your shipping process. They need to get acquainted with your shipper and carrier. 

If you rush the process, you risk having costly delays at the border.

 

2. The information in the BOL and commercial invoice do not match exactly.

It’s essential that these two documents have all the same information.

If shipment dimensions, product count, etc. do not match exactly, it’s likely your shipment cannot clear customs until it’s sorted out.
 

Related: Learn what paperwork you'll need for cross-border Canada or Mexico shipments 

 

3. Shipping before you're in 100% alignment with the customs broker.

If you have not gotten in total alignment with your customs broker and decide to ship your freight, you might have issues with missing or incorrect paperwork.

If this is a first-time shipment, you need to make sure the broker knows everything before the load picks up, or it will result in costly delays at the border.

Pro Tip: for a first-time shipment, get the customs broker, the transportation provider and the shipper together on a call to ensure everything is properly set up.

 

4. Not confirming after-hours contact information.

No matter how much you prepare for your cross-border shipment, sometimes the unexpected happens.

When errors do occur, you need quick access to people who can fix them, and that includes nights and weekends.

Border delays can be expensive — if your shipment has a delay on Friday evening, you don't want to wait until Monday morning to address it.

Having non-standard business hour contact information with your transportation provider, importer of record, shipper and customs broker is a cross-border best practice. 

 

5. Underestimating transit time.

Border crossing can be a time-consuming procedure — this is especially true when shipping from Mexico to the U.S.

Work with an experienced cross-border provider to accurately plan a realistic transit time for your shipment.
 

When Shipping Over the Mexico-U.S. Border

  • Wait times for trucks crossing the bridge importing to U.S. averages three hours. 
  • Even if you do everything exactly right, are moving through-trailer and your shipment clears customs easily, there are will still be multiple drivers, meaning your trailer will be dropped in a yard.
  • Your shipment will not likely cross the border the same day it picks up, so make sure to build in extra transit for delivery.
     

When Shipping over the Canada-U.S. Border

  • As long as the freight is pre-cleared with PARS or PAPS, the border crossing can happen in well under an hour. 
  • Though it's usually smoother than Mexico, you're still getting through Customs and Border Patrol, and unexpected delays and issues can occur.
     

Related: Learn more about the differences between Canada and Mexico cross-border


The best way to avoid mistakes?
Work with an experienced cross-border team.

If you need expertise to help make your cross-border shipping easier, we can help

Whether you're importing or exporting to Canada or Mexico.

Whether you need truckload, intermodal or LTL, our team of cross-border specialists will get you the coverage you need.

Learn how Coyote helped this manufacturer get started with cross-border Mexico truckload shipping.

 

About the Author

Kyle Toombs

Kyle Toombs is the Head of Mexico & Canada at Coyote Logistics. He oversees all cross-border sales and operations, helping to build flexible, secure shipping solutions across all of North America.

Follow on Linkedin More Content by Kyle Toombs
Previous Article
What is a Truckload Market Cycle? Learn the 7 Stages (with 3 Infographics)
What is a Truckload Market Cycle? Learn the 7 Stages (with 3 Infographics)

The U.S. truckload market moves in a repeating pattern, called a market cycle. Learn how carrier supply and...

Next Article
15 Years of Trusted Service: Celebrating a Milestone Anniversary for Coyote
15 Years of Trusted Service: Celebrating a Milestone Anniversary for Coyote

Jonathan Sisler, Coyote's CEO, reflects on the past 15 years, and looks forward to what will drive the busi...