5 Ways to Manage Shipping Spikes During the Peak Holiday Season

Each year, peak holiday retail season sends shippers scrambling to line up capacity to meet high Q4 demand. Peak Season 2019 will be no exception – UPS, Coyote’s parent company, predicts a record-breaking holiday season this year.

While retail and e-commerce shippers experience the most drastic surges, the year-end peak season spike creates a ripple effect across every industry as carriers move to service high-volume holiday shippers.

Here are five ways you can manage your high-volume spikes this holiday season or any season where demand surges.

1. Leverage power only capacity to move your trailers.  

Loading a dropped trailer is one thing — finding a driver to deliver it is another. Many shippers own or lease their own trailers but need additional help to move product throughout their network.

Through years of helping with UPS Peak Season, Coyote has developed a dense network of power only capacity. 

In Q4 2018, Coyote moved over 1,500 power only loads per day.

Whether you need to stage equipment for surges, rebalance your network or deliver to retail locations, we can quickly procure power only carriers for your needs, including all of the following services:

  • Local shuttle runs – regional or cross-country
  • Team drivers for expedited freight
  • Dedicated day rates for projects
  • Service in any region
  • Short lead time accommodation

2. Access additional trailer capacity.

When volume spikes during Q4, many shippers need to grow their trailer pool. Finding short-term lease options on trailers — especially on short notice — can be difficult.

As a UPS company, Coyote can help provide shippers with proprietary access to the company’s over 75,000 assets.

We can also leverage UPS relationships with trailer leasing companies to help shippers tap into the following offerings:

  • On-demand trailer capacity
  • Temporary drop pools
  • Short-term rentals
  • 75,000+ UPS assets
  • 100,000+ trailers from leasing companies

3. Combine flexible power only capacity with leased trailers for mobile storage solutions.

With an anticipated influx of demand, retail shippers prepare by building inventory. As warehouses become cramped, shippers need to move inventory off the dock, though it may not be ready to hit the shelves in stores.

Mobile trailer storage is a solution that can clear rack space in the warehouse, stage product for on-demand delivery and hold product until the store or fulfillment center is ready to receive it.

Coyote can leverage UPS relationships with trailer leasing companies to increase our asset volume by thousands and help shippers access alternative storage solutions.

Here’s how one global apparel retailer used mobile storage to deliver during the holidays.

Challenge:

The apparel company needed an asset-based solution to cover 50 loads out of one warehouse for an end-of-year product push.

The catch? For warehouse space and accounting purposes, they needed to load the product at least two weeks prior to shipping without knowing exactly when or where the product would go.

Furthermore, the shipper needed the trailers on short notice, right when capacity was toughest to source — during Q4 2018 in southern California.

Solution:

At a time when no other carrier could provide the necessary capacity solution, Coyote tapped into the UPS network to procure trailers and our dense power only carrier network to drop all 50 trailers in less than a week.

The shipper loaded the trailers, and Coyote stored them in a secure yard until they were ready for delivery.

With less than 24 hours’ notice, the shipper told Coyote where the product needed to ship. We sourced the necessary driver capacity to deliver the loaded trailers to their destinations.

4. Use a dedicated team for surge shipping projects.

According to our third-party market research study, every supply chain task requires a balance of smart people and innovative technology.

Across 13 different tasks, there was not a single one where the majority of respondents preferred technology alone – human interaction or a combination of tech and humans were the top choices.

Shippers with increased holiday peak season volume require additional equipment and capacity. Depending on the intensity of their shipping spike, some need to supplement their regular operations with more talent.

It is not always practical or feasible to bring on a whole team to support surge shipping projects. To help fill in the gaps, Coyote provides shippers with on-demand teams of logistics specialists.

We model custom solutions based on our UPS Peak Season operations to help shippers tackle big projects. See how we helped a national tire distributor execute a warehouse transfer – we relocated 55,000 tires in three days without disrupting service to their customers.

“Coyote coordinated a dedicated pool of contracted carriers, along with on-site representatives. We felt confident in meeting the unique requirements of this inventory transfer because we had an experienced single point of contact overseeing it.” 

– Regional Transportation Manager, A National Auto Tire Distributor

5. Access flexible carrier capacity.

Holiday shipping can be volatile — stockpiling capacity isn’t necessarily the answer. During peak retail season, flexibility is a top priority.

As volumes ebb and flow and destinations change, shippers need capacity responsive to shifting needs. Coverage that scales up and down with demand can help shippers avoid over-committing without being exposed.

Working with a flexible 3PL provider can alleviate some high-volume demand stresses. Coyote has the expertise, network scale and service diversity to help shippers navigate Q4, including the following offerings:

  • Power only
  • Trailer leasing
  • Expedited team drivers
  • Dedicated drivers
  • Pop-up fleets
  • Temporary drop pools
  • Mobile storage

For more information on how the Q4 retail surge impacts the truckload market and tips for flexible high-volume solutions, watch our recent webinar featuring Nick Shroeger, Chief Network Strategy Officer.

 

 
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